Writing an official letter to a congressman

How do I go about writing to an elected official? Be mindful that, in most cases, a staff member will read your letter and communicate it to your representative. Here are a couple of suggestions: Discuss only one topic per letter.

Writing an official letter to a congressman

Applicants, however, frequently omit the important step of contacting their federal elected officials. Members of Congress and their staffs can provide valuable resources to assist grant applicants with each step of the application process.

When Congressman Carson was first elected, he realized his district ranked near the bottom of all congressional districts in the amount of competitive federal grant funding. One reason for this success was due to his work on behalf of his constituents. While most members of Congress do not have a staff member solely dedicated to assisting constituents with federal grants, congressional offices can still provide resources to grant applicants.

The Congressional Research Service provides each member of Congress with a webpage template that provides links to federal and private grant-related websites. When seeking a letter of support for your grant application, provide the congressional staff member with the following information: Name of organization seeking grant funding; Contact information for the applicant; Address of awarding agency and contact person at the agency; Name of the grant program and CFDA number; and Deadline for the letter.

This information allowed the Congressman to write a letter that addressed the specific needs of the applicant and how federal funding would benefit his constituents. It is always important to inform your congressional delegation when you submit an application.

Members of Congress and their staff can provide behind the scenes support once an application has been submitted. Congressman Carson would frequently contact federal agencies to inform them of an application from his district and speak about the benefits of the proposed project.

The Congressman once arranged a visit by an agency director to tour the district to learn more about the funding needs of his constituents.

writing an official letter to a congressman

This visit enabled prospective applicants to meet with the director and his staff and learn how to develop stronger grant applications. For example, I was able to establish close working relationships with many of the sheriffs, school administrators, local elected officials, and community leaders in the district.

When the application period for those programs opened, I was able to quickly alert them of the funding opportunity and offer them any assistance that they needed. There are limitations on the extent to which members of Congress can provide assistance.

A letter of support does not guarantee of funding.

Sample Congressional Letter

Also, a member of Congress cannot write a grant application for your organization. Some members, because of political or ideological positions, may not be willing to provide assistance. Congressional courtesy also limits members of Congress from providing assistance to individuals that are not their constituents; therefore, you should only contact your Senators and member of the House of Representatives.

To identify your elected federal officials, visit this website. Members of Congress frequently tout, through press releases and political commercials, their success in obtaining funding for their constituents, while having done little to help secure that funding.

Before you submit your next grant application, contact your member of Congress, ask for their help, and make sure they earn the right to claim credit for your success!Template Letter to a Legislator Senator (Insert name of senator) Senate Bldg Room # City, State, Zip code Dear Senator (NAME), My name is (insert name).

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Tips for Writing Effective Letters to Congress Real letters are still the best way to be heard by lawmakers. Learn about the form and functions of the US government with detailed articles, extensive study guides, homework helpers, and clear, unbiased analysis of politics and policy.

Writing to elected officials, legislators and other government officials can make a difference.

Sample Thank You Letter to Congressman | NCOA

The format, content and style of your letters are important -- whether you're asking someone to support or oppose a bill. Here are some tips for effective letter writing: Don't write too often. Once a.

Formal Letter Format To Congressman | KC Garza